How to Run Your Show

Welcome to Virtually Engaged. This platform allows you to run interactive, high-stakes workshops across multiple breakout rooms simultaneously.

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Every open-ended answer is instantly graded by Artificial Intelligence based on your custom rubric.

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Scores update in real-time. Click any answer on the screen to "Spotlight" it for group discussion.

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Launch everything from one place using a simple 4-digit code.

1. Event Setup (Client Portal)

Use the Client Configuration Portal to build your event structure.

Room Configuration: Define how many Breakout Rooms and Tables per Room you need.
Branding: Paste a Logo URL and choose a Theme Color. This instantly brands all iPads and Screens.
Participant Mode: Choose between "Teams/Tables Only" or "Enable Individual Participation" if you need to track specific people.
Run of Show: Pre-load your questions here.

Important: When you save, you will receive an Event Code (e.g., EVT-4409). You only need the number part (4409) to run the show.

After setup, click the link to the Show Portal. This is your central hub.

Enter Code: Type your numeric code (e.g., 4409) into the input box.
Launch Interfaces: Once the code is entered, the buttons will light up.
- Launch Control: Opens the Production Panel for the AV team.
- Launch Display: Opens the Main Screen for the projector.
- Launch App: Opens the Participant view (for testing).
Share Link: Use the "Copy Link" button to get a direct URL for attendees.

Designed for the Event Producer. Manage the flow of content here.

Target Room Selector: Choose which room you are controlling. Changing this automatically filters the question list to prevent errors.
Push to Screens: Select a question and click the blue button to send it live.
Quick Fire Mode ⚡: Toggle this ON to skip the "Load" step. Clicking a question in the sidebar instantly pushes it live.
Edit Team Names: Click the green button to rename tables (e.g., change "Table 1" to "The Avengers"). Note: This only applies in Team Mode.

Attendees access the app via their iPads or phones.

How to Log In:
Attendees simply type the Numeric Code (e.g., 4409) into the box.

Select Room: Choose the breakout room they are sitting in.
Identify Yourself:
- Team Mode: Select your Table Name (e.g., "Table 1").
- Individual Mode: Enter your Name and Email.

The 16:9 view for projectors.

Auto-Scaling: The display automatically adjusts to fit any projector or TV without cutting off content.
Spotlight Feature: The presenter can click on any answer in the leaderboard to open a large popup window. This allows the room to read and discuss specific long-form answers.

At the end of the session, use the bottom buttons on the Production Panel.

CSV Report: Downloads a raw Excel file with every answer and timestamp. Includes Name/Email if in Individual Mode.
Visual Report: Opens a dashboard with graphs showing Room Averages and Top Teams.
Save as PDF: Inside the Visual Report, click "Save as PDF" to generate a summary document.